7 Reasons Why Dallas Businesses Should Go With On Premise Exchange Server

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Top 7 Reasons Why Dallas Businesses Should Go With On Premise Exchange Server

Email is an important aspect of doing business. As irritating as it can be when used inappropriately or even despite the fact that it is the leading medium for cybercrime on-premise exchange servers, it is one of the best communication platforms. Even so, do you need your emails to be on your server, or do you want to move it to the cloud and use Microsoft Exchange Online?

Today, On Premise Microsoft Exchange Server is the most popular email server among businesses in many countries across the world. It can be built on a local network or hosted on the internet in the cloud, where it can be easily accessed.

Here are several reasons why your business should go with On Premise exchange servers.

Full Control

When you install Microsoft Exchange on your hardware and configure it the way you want, it's called on-premise deployment. All are under your influence, including where it's hosted and when it's updated.

You have complete control over the hardware and email platform. The setup, updates, and modifications, as well as the timing, are all up to you. Additionally, you will also be responsible for all maintenance, including installing Microsoft updates on a regular basis.

The size of your mailboxes is entirely up to you. You can provide your users with as many resources as you want: ActiveSync, Webmail, public directories, transport rules, and so on.


When it comes to integrating third-party systems, in-premise Exchange servers have more flexibility. It's much easier to bind Exchange and other application servers as long as they're both on the same local network.

You can configure email for your multifunction printers, alerts for customer relationship management applications, and fax communication through email, among other items.


In terms of cost, running an Exchange Server in the cloud is significantly less expensive than deploying an Exchange Server locally. The expense of setting up and maintaining an on-premise Exchange Server includes the cost of infrastructure (server systems, Windows Server OS, and software), security solutions such as firewalls and antivirus, wages for multiple Exchange Administrators, and a significant amount to keep the infrastructure upgraded at all times.

You only need a single Administrator for a Hosted Exchange solution or handle the Exchange accounts yourself. Technically, your Exchange Hosting Company will take care of everything else. The hosting provider will help you migrate users from on-premises Exchange Server to the updated hosted environment- even if you are already running an older version of Exchange.

Conversely, suppose an organization estimates the cost of a new server, Microsoft Exchange, and the infrastructure needed to use it, as well as maintenance fees. In that case, the overall cost is likely to be higher.

Besides, paying a monthly fee would be much less costly than hosting a Microsoft Exchange solution for many small businesses. You can save money on maintenance costs and future expenditures.


Improved functionality would be one of the most notable benefits of On Premise Servers. No other email system compares to this server in terms of accessibility and ease of use. On-premise servers offer fast, easy and convenient email management.

Smart lookups in Exchange online allow you to locate and position emails inside your server quickly. Searches can be done by keyword, author, or date, resulting in quick and accurate results.

What's more, it also features an efficient spam filter and intuitive searches. The lookup is available on a range of platforms, including mobile and tablet computers, and is completely integrated with Microsoft's cloud service.

Basically, you'll be able to access your emails from wherever there's an internet connection. You should relax if you're concerned about Microsoft's service availability. Microsoft's Exchange Online has a 99.9% uptime rate regularly.

Complete Scalability

System administrators have long shied away from paying for anything that is not needed for "future-proofing."  Hardware or software updates may be a challenge, especially if the cost is high.

The pricing for an Exchange Server Hosting solution is usually based on a 'pay-as-you-go model. This is a cost-effective model since businesses only pay for what they require. However, what happens if a new user joins? Create an account and begin paying for them.

Performance and Speed

An on-premise Exchange can be quicker than an online Exchange because you're not relying on someone else's hardware and because emails can be processed and served locally. Email and attachment volumes affect your email server's performance and reliability, which, as a result, lengthens backup times and costs.

The new on-premise Email Exchange offers individuals with the ability to index larger files. What's more, it offers improved search efficiency comes with the new search infrastructure. These enhancements not only increase search efficiency but also make management easier.


Typically, you are responsible for the integrity and durability of your data. You select when and how the mailbox databases are backed up and how the backups are stored and disposed of. If you use online drives, backup disks, or remote storage, your data is still kept on-premises.

One thing to note is that Microsoft does not include any backup services for your Exchange Online mailboxes. While they give a retention period of 30 days for mailbox data, anything longer than this will require an additional backup solution.

Additionally, the built-in spam filtering services from Exchange Online are less than desirable. An additional license for Advanced Threat Protection is generally recommended providing an extra layer of email security.

Final Thoughts

Today, the need for an on-premise Exchange Server is becoming less apparent with the emergence and mass adoption of Exchange Online.  Like any server, ensuring that you have a viable patch management solution in place for your on-premise Exchange server is vital to ensuring your organization's data security.

In the case of a zero-day attack like this, it's imperative that your IT personnel act immediately to apply Microsoft hot-fixes and updates to secure your corporate environment. Give us a call at (972) 996-6600 or click here to book your free consultation.

Kenny Riley

We hope you enjoyed reading this blog post.

If you want our team at Velocity IT to help you with all or any part of your business IT, cybersecurity, or telephone services, book a call.
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